Using Printers and Scanners

Using Printers and Scanners

Printers and scanners are external devices used to print documents and scan physical copies into digital files.

Connecting a Printer or Scanner

1. Using USB:
   • Connect the printer or scanner to your computer using a USB cable.
   • Windows will automatically detect and install the device.
2. Using Wi-Fi:
   • Ensure the printer or scanner is connected to the same Wi-Fi network as your computer.
   • Go to Settings > Devices > Printers & Scanners and click Add a printer or scanner.

Printing a Document

1. Open the document you want to print.
2. Click File > Print or press Ctrl + P.
3. Select your printer and adjust the settings (e.g., number of copies, page range).
4. Click Print.

Scanning a Document

1. Place the document on the scanner bed.
2. Open the Windows Scan app or the software provided by the scanner manufacturer.
3. Select the scan settings (e.g., resolution, file format).
4. Click Scan and save the file to your computer.

Troubleshooting Common Issues

1. Printer Not Responding:
   • Check the connection (USB or Wi-Fi).
   • Restart the printer and computer.
2. Paper Jam:
   • Open the printer and carefully remove the jammed paper.
3. Scanner Not Detected:
   • Ensure the scanner is turned on and properly connected.

Image Example

Next: Understanding Storage Devices →